MAPLORES CONSULTING SERVICES
Payment Policy, Professional Fee Schedule & Terms of Service
- Introduction
This Payment Policy, Professional Fee Schedule & Terms of Service (“Policy”) is issued by Maplores Consulting Services (“Maplores”, “Company”, “Consultant”, “We”, “Us”, or “Our”) and governs all professional services provided to our clients.
This Policy applies to statutory registrations, payroll processing, labour law compliance, HR outsourcing, recruitment, licensing, return filing, statutory representation, advisory, consulting and all other allied professional services offered by Maplores Consulting Services.
By requesting our services, accepting a quotation, issuing a work order, submitting documents, making any payment, or continuing to use our services, the Client acknowledges that they have read, understood and agreed to this Policy.
- Definitions
For the purpose of this Policy:
Company / Consultant means Maplores Consulting Services.
Client means any individual, proprietor, partnership firm, LLP, company, trust, society, contractor, employer, recruiter, organization, institution or any person engaging our services.
Professional Fees mean consultancy charges, service charges, retainership fees, recruitment fees, payroll charges, documentation charges and all professional charges payable to the Company.
Government Fees mean statutory filing fees, licence fees, portal charges, taxes, penalties, interest, inspection charges, stamp duty and any amount payable to Government Departments or Statutory Authorities.
- Services Offered
Maplores Consulting Services provides professional services including but not limited to:
- Statutory Registration Services
- EPF Registration
- ESIC Registration
- GST Registration
- Professional Tax Registration
- Trade Licence
- Shops & Establishment Registration
- Factory Licence
- CLRA (Contract Labour) Licence
- PSARA Licence
- MSME (Udyam) Registration
- PAN & TAN Registration
- Digital Signature Certificate (DSC)
- Partnership/Firm Registration Assistance
- Business Registration Assistance
- Other statutory registrations as applicable
- Statutory Compliance & Return Filing
- Monthly EPF Compliance
- Monthly ESIC Compliance
- Combined PF & ESI Return Filing
- GST Return Filing
- GST Nil Return Filing
- Professional Tax Return Filing
- Payroll Processing
- Salary Sheet Preparation
- Payslip Generation
- Challan Preparation
- Employee Registration
- UAN & ESIC IP Registration
- Employee KYC Updates
- Monthly Compliance Reports
- HR & Payroll Services
- Payroll Management
- Leave & Attendance Management
- Full & Final Settlement
- Form-16 Preparation
- Income Tax Computation
- HR Policy Drafting
- Employee Handbook
- Appointment Letters
- Employment Contracts
- Standing Orders
- HR Documentation
- POSH Compliance Support
- HR Outsourcing
- Recruitment Services
- Permanent Recruitment
- Executive Search
- Campus Recruitment
- Bulk Hiring
- Contract Staffing
- Recruitment Process Outsourcing (RPO)
- Labour Law & Advisory Services
- Labour Law Audit
- Compliance Audit
- Vendor Compliance Audit
- Compliance Health Check
- HR Consultation
- Labour Law Consultation
- Compliance Advisory
- Documentation & Drafting
- Departmental Representation
- Statutory Hearing Support
- Inspection Assistance
- Notice Reply Drafting
- Case Settlement Support
- Professional Fee Schedule
- Statutory Registration Services (One-Time Fees)
| Service | Professional Fee |
| EPF & ESIC Registration (Both) | ₹4,500 |
| GST Registration | ₹4,000 |
| Professional Tax Registration | ₹4,000 |
| Trade Licence Assistance | ₹1,000* |
| Factory Licence Assistance | ₹9,000* |
| CLRA Licence Assistance | ₹4,000* |
| PSARA Licence Assistance | ₹9,000* |
| Shops & Establishment Registration | ₹4,000* |
*Government fees, statutory charges and official expenses shall be charged separately.
- Monthly Compliance Charges
PF & ESIC Compliance (Combined)
| Employee Strength | Monthly Fee |
| 1 – 100 Employees | ₹3,500 |
| 101 – 200 Employees | ₹4,000 |
| 201 – 300 Employees | ₹4,500 |
| 301 – 400 Employees | ₹5,000 |
| 401 – 500 Employees | ₹5,500 |
| Above 500 Employees | On Request |
GST Compliance
| Service | Professional Fee |
| GST NIL Return | ₹700 |
| GST Regular Return | ₹1,200 onwards |
Professional Tax
| Service | Fee |
| Professional Tax Return | ₹700 |
- Payroll & HR Services
| Service | Professional Fee |
| Payroll Processing (Up to 50 Employees) | ₹2,500/month |
| Payroll Processing (51–100 Employees) | ₹4,000/month |
| Payroll Processing (Above 100 Employees) | On Request |
| Leave & Attendance Management | ₹1,500 onwards/month |
| Full & Final Settlement | ₹500 per employee |
| Form-16 Preparation | ₹250 per employee |
| Income Tax Computation | ₹500 onwards per employee |
- HR Documentation
| Service | Professional Fee |
| HR Policy Manual | ₹12,000 onwards |
| Employee Handbook | ₹10,000 onwards |
| Appointment Letter Drafting | ₹750 per employee |
| Employment Contract | ₹750 onwards |
| HR Forms & Templates | ₹5,00 onwards |
| Standing Orders | ₹10,000 onwards |
| POSH Policy Documentation | ₹7,500 onwards |
| POSH Annual Compliance | ₹5,000 onwards |
- Labour Law Audit & Compliance
| Service | Professional Fee |
| Labour Law Audit | ₹15,000 onwards |
| Factory Compliance Audit | ₹20,000 onwards |
| Vendor Compliance Audit | ₹10,000 onwards |
| Compliance Health Check | ₹8,000 onwards |
- Recruitment Services
| Service | Professional Fee |
| Junior Level Recruitment | 8.33% of Annual CTC |
| Mid-Level Recruitment | 10% of Annual CTC |
| Senior Level Recruitment | 12%–15% of Annual CTC |
| Contract Staffing | As per Agreement |
| HR Outsourcing | Customized Proposal |
- Statutory Representation
| Service | Professional Fee |
| Department Hearing / Representation | ₹4,000 per visit/hearing |
| Statutory Case Handling / Settlement | ₹10,000 onwards |
| EPF Death Claim Settlement | 10%–15% of Settlement Amount |
| ESIC Medical Reimbursement Processing | 12% of Settlement Amount |
- Training & Advisory
| Service | Professional Fee |
| Labour Law Training | ₹12,000 per session |
| HR Compliance Workshop | ₹15,000 per session |
| POSH Awareness Programme | ₹15,000 per session |
| HR & Labour Law Consultation | ₹2,500 per hour |
- Additional Service Charges
Separate professional charges shall apply, wherever applicable, for:
- New registrations, amendments, modifications, renewal or cancellation of registrations and licences.
- Revision, correction or late filing of statutory returns.
- Replies to notices, show-cause notices and departmental correspondence.
- Statutory inspections, hearings, assessments and liaison with Government authorities.
- Legal documentation, drafting and compliance reports.
- Labour law consultancy and HR advisory services beyond the agreed scope.
- Digital Signature Certificate (DSC) issuance, renewal or replacement.
- Payroll corrections and historical data revisions.
- Urgent, priority, holiday or after-office-hour assignments.
- Site visits, outstation travel, boarding, lodging and incidental expenses.
- Customized HR manuals, policies, SOPs and employment documentation.
- Any additional work requested by the Client beyond the agreed scope.
Government fees, statutory charges, licence fees, taxes, penalties, portal charges, stamp duty, courier charges, notarization charges and all official expenses shall always be payable separately by the Client.
- Payment Policy
- Registration and project-based assignments require 100% advance payment before commencement of work.
- Monthly compliance, payroll and retainership fees are payable in advance on or before the 5th day of every month, unless otherwise agreed.
- Professional fees are exclusive of applicable GST.
- Services shall commence only after successful confirmation of payment.
- The Company reserves the right to withhold, suspend or discontinue services until all outstanding dues are cleared.
- Delayed payments shall attract interest at 1.5% per month (18% per annum).
- Fees once paid for initiated or completed services are non-refundable and non-transferable.
- Government fees and statutory payments must be paid by the Client before filing wherever applicable.
- Additional assignments outside the approved scope shall be charged separately.
- Prices are subject to revision with prior written notice.
- Registration & Consultation Fee
- Registration or consultation fees, wherever applicable, shall be paid before availing any service.
- Unless otherwise specified, the registration/consultation shall remain valid for 11 months from the payment date.
- Registration or consultation fees are non-refundable, non-transferable and cannot be adjusted against any other service.
- Payment Methods
Payments shall be made only through the official payment channels authorized by Maplores Consulting Services.
Accepted payment modes include:
- UPI
- NEFT / RTGS / IMPS
- Internet Banking
- Debit Card
- Credit Card
- QR Code Payment
- Other officially approved digital payment methods
Clients are requested to retain their payment receipt or transaction reference number for future verification.
The Company shall not be responsible for payment gateway failures, banking issues, server downtime, network interruptions, duplicate payments, failed transactions or incorrect payments made by the Client.
- Client Responsibilities
The Client shall:
- Provide complete, accurate and timely information.
- Submit all required documents before statutory due dates.
- Verify employee data, payroll information, invoices and statutory details before filing.
- Pay all Government dues, taxes, PF, ESI, GST, penalties and statutory liabilities on time.
The Company shall not be liable for any delay, rejection, penalty, interest or late fee resulting from:
- Incorrect information.
- Delayed submission of documents.
- Incomplete records.
- Employee data mismatch.
- Delayed payment.
- Non-cooperation by the Client.
- Disclaimer & Limitation of Liability
Maplores Consulting Services acts solely as a professional consultant and compliance facilitator.
The Company is not the Employer, Principal Employer, Tax Authority, Statutory Authority or Legal Representative of the Client.
The Company shall not be responsible for:
- Government portal failures.
- Departmental delays.
- Changes in laws or regulations.
- Technical or system errors.
- Rejection of applications by authorities.
- Penalties due to delayed payment of statutory dues.
- Incorrect documents or information provided by the Client.
- Indirect, consequential or business losses.
The Company’s total liability, if any, shall not exceed the professional fees received for the specific assignment.
- Confidentiality
All client information and documents shall be kept confidential and used solely for providing professional services, except where disclosure is required by law or by a competent statutory authority.
- Force Majeure
The Company shall not be liable for any delay or failure in service due to circumstances beyond its reasonable control, including natural disasters, strikes, Government restrictions, epidemics, cyber incidents, internet failures, statutory portal downtime, or other force majeure events.
- Termination
Either party may terminate the engagement by giving written notice.
Professional fees for work already completed or initiated shall remain payable.
Upon termination, the Company shall stand discharged from future obligations relating to the engagement.
- Governing Law & Jurisdiction
This Policy shall be governed by the laws of India.
Any dispute arising from this Policy or the services provided shall be subject to the exclusive jurisdiction of the competent courts at Guwahati, Assam.
- Acceptance
By making payment, accepting a quotation, issuing a work order, signing an agreement, submitting documents, or availing any service from Maplores Consulting Services, the Client confirms acceptance of this Payment Policy, Professional Fee Schedule and Terms of Service.
Contact Us
Maplores Consulting Services
For any queries regarding our professional services, pricing, payment terms or this Policy, please contact us through our official communication channels or the Contact Us page on our website.
Thank you for choosing Maplores Consulting Services. We value your trust and look forward to serving your organization with professionalism, integrity and excellence.