Payment Policy & Professional Fee Schedule
Clear professional fees, payment conditions, service scope and important terms for Maplores HR, payroll, compliance, recruitment, statutory and consulting services.
Important Information
Transparent Terms Before You Proceed
This policy explains the standard professional fees, payment conditions, service scope and responsibilities applicable to Maplores Consulting Services.
The fees shown below are standard/indicative professional fees. Final pricing may vary depending on scope, complexity, employee strength, location, documentation, authority requirements and the specific assignment. A written quotation, proposal, work order, engagement letter or service agreement may contain assignment-specific terms.
Professional Fees
Professional service charges are separate from government fees, statutory payments, penalties and third-party expenses unless expressly included.
Service Starts After Payment
Work generally begins after successful payment confirmation and receipt of complete information and required documents.
No Government Approval Guarantee
Government authorities independently control approvals, processing, inspections, decisions and statutory outcomes.
Scope of Services
What Maplores Can Assist With
Professional HR, compliance, payroll, recruitment, statutory and business support services.
Statutory Registrations
- EPF & ESIC
- GST & Professional Tax
- Trade & Factory Licence
- CLRA & PSARA
- Shops & Establishment
- MSME/Udyam, PAN/TAN, DSC
- Other applicable registrations
Compliance & Returns
- Monthly EPF / ESIC compliance
- GST return filing
- Professional Tax returns
- Employee registration & KYC
- UAN / ESIC IP support
- Payroll reports & compliance records
HR & Payroll
- Payroll processing
- Leave & attendance
- Full & Final Settlement
- Form-16 & income tax computation
- HR outsourcing
- Employee documentation
HR Documentation
- HR Policy Manual
- Employee Handbook
- Appointment Letters
- Employment Contracts
- HR Forms & Templates
- Standing Orders
- POSH documentation
Audit & Compliance
- Labour Law Audit
- Factory Compliance Audit
- Vendor Compliance Audit
- Compliance Health Check
- HR & labour advisory
- Notice / inspection support
Recruitment & Advisory
- Junior to senior hiring
- Executive search
- Campus & bulk hiring
- Contract staffing
- HR outsourcing
- Training & HR consultation
Professional Fees
Maplores Fee Schedule
Standard professional charges. Government fees, statutory charges, applicable taxes and third-party expenses are separate unless specifically stated.
One-Time Statutory Registrations
| Service | Professional Fee |
|---|---|
| EPF & ESIC Registration — Both | ₹4,500 |
| GST Registration | ₹4,000 |
| Professional Tax Registration | ₹4,000 |
| Trade Licence Assistance | ₹1,000* |
| Factory Licence Assistance | ₹9,000* |
| CLRA Licence Assistance | ₹4,000* |
| PSARA Licence Assistance | ₹11,000* |
| Shops & Establishment Registration | ₹4,000* |
Monthly Compliance & Returns
| Service / Employee Strength | Professional Fee |
|---|---|
| PF & ESIC — 1–100 employees | ₹5,000 / month |
| PF & ESIC — 101–200 employees | ₹5,500 / month |
| PF & ESIC — 201–300 employees | ₹6,000 / month |
| PF & ESIC — 301–400 employees | ₹6,500 / month |
| PF & ESIC — 401–500 employees | ₹7,000 / month |
| PF & ESIC — Above 500 employees | On Request |
| GST — Nil Return | ₹700 |
| GST — Regular Return | ₹1,200 onwards |
| Professional Tax Return | ₹1,000 |
Payroll & HR Services
| Service | Professional Fee |
|---|---|
| Payroll — Up to 50 employees | ₹5,000 / month |
| Payroll — 51–100 employees | ₹5,500 / month |
| Payroll — Above 100 employees | On Request |
| Leave & Attendance | ₹5,000 onwards / month |
| Full & Final Settlement | ₹5,000 / employee |
| Form-16 | ₹5,000 / employee |
| Income Tax Computation | ₹5,000 onwards / employee |
HR Documentation
| Service | Professional Fee |
|---|---|
| HR Policy Manual | ₹12,000 onwards |
| Employee Handbook | ₹10,000 onwards |
| Appointment Letter | ₹750 / employee |
| Employment Contract | ₹750 onwards |
| HR Forms & Templates | ₹500 onwards |
| Standing Orders | ₹10,000 onwards |
| POSH Policy Documentation | ₹7,500 onwards |
| POSH Annual Compliance | ₹5,000 onwards |
Labour Law Audit & Compliance
| Service | Professional Fee |
|---|---|
| Labour Law Audit | ₹15,000 onwards |
| Factory Compliance Audit | ₹20,000 onwards |
| Vendor Compliance Audit | ₹10,000 onwards |
| Compliance Health Check | ₹8,000 onwards |
Recruitment Services
| Hiring Level / Service | Professional Fee |
|---|---|
| Junior Level | 8.33% of Annual CTC |
| Mid Level | 10% of Annual CTC |
| Senior Level | 12–15% of Annual CTC |
| Contract Staffing | As per Agreement |
| HR Outsourcing | Customized Proposal |
Statutory Representation & Settlement
| Service | Professional Fee |
|---|---|
| Department Hearing / Representation | ₹6,000 / visit / hearing |
| Statutory Case Handling / Settlement | ₹10,000 onwards |
| EPF Death Claim Settlement | 12–15% of Settlement Amount |
| ESIC Medical Reimbursement Processing | 12% of Settlement Amount |
Training & Advisory
| Service | Professional Fee |
|---|---|
| Labour Law Training | ₹12,000 / session |
| HR Compliance Workshop | ₹15,000 / session |
| POSH Awareness Programme | ₹15,000 / session |
| HR & Labour Law Consultation | ₹2,500 / hour |
Licence fees, government filing fees, taxes, penalties, interest, portal charges, stamp duty, courier, notarisation, official expenses and other third-party costs are payable separately unless expressly included in a written quotation or agreement.
Additional Work
Services Outside the Standard Scope
Additional professional charges may apply where extra work is requested or required beyond the agreed assignment.
Additional Professional Work
- New registration, amendment, modification, renewal or cancellation
- Revision, correction or late filing
- Notice, show-cause or departmental correspondence
- Inspection, hearing, assessment or liaison work
- Legal documentation, drafting or compliance reports
- Additional HR / labour law advisory
- DSC issuance, renewal or replacement
- Payroll corrections or historical revisions
- Customized policies, manuals, SOPs or employment documents
Special / Out-of-Scope Expenses
- Urgent, priority, holiday or after-hours work
- Site visits and outstation travel
- Boarding, lodging and incidental expenses
- Government / statutory fees
- Taxes, penalties, interest and late fees
- Portal or official charges
- Stamp duty, courier and notarisation
- Any additional work outside the agreed scope
Payment Conditions
Payment Terms & Conditions
The following conditions apply unless different terms are specifically agreed in writing.
1. Advance Payment & Service Commencement
One-time registration and project assignments generally require 100% advance payment before work begins. Service commencement is subject to successful payment confirmation and receipt of complete information and documents.
2. Monthly Compliance, Payroll & Retainer Payments
Monthly compliance, payroll and retainer fees are payable in advance on or before the 5th of each month unless otherwise agreed in writing.
3. GST & Applicable Taxes
Professional fees are exclusive of applicable GST and other taxes where required by law, unless specifically stated otherwise.
4. Government & Statutory Charges
Government fees, licence fees, statutory payments, taxes, penalties, interest, portal charges, stamp duty and other official expenses are separate from Maplores professional fees unless expressly included in writing.
5. Delayed Payment
Delayed professional fee payments may attract a charge of 1.5% per month, equivalent to 18% per annum, where applicable. Maplores may suspend or discontinue services where outstanding amounts remain unpaid.
6. Refunds & Cancellation
Fees relating to services already initiated, performed or completed are generally non-refundable and non-transferable, subject to the applicable written quotation, agreement and law.
7. Registration / Consultation Validity
Unless specifically stated otherwise, a registration or consultation fee is payable before service and remains valid for 11 months from the payment date. Such fees are non-refundable, non-transferable and cannot be adjusted against another service.
8. Price Revision
Professional fees may be revised from time to time. Revised pricing will be communicated through the applicable quotation, service page or written communication.
9. Service-Specific Agreement
Where a signed quotation, proposal, work order, engagement letter or service agreement contains specific commercial terms for an assignment, those terms will govern that assignment to the extent of any inconsistency.
Accepted Payment Methods
- UPI
- NEFT / RTGS / IMPS
- Internet Banking
- Debit / Credit Card
- QR / Official Digital Payment Methods
Please retain the payment receipt / transaction reference for your records.
Payment Safety
- Use only official Maplores payment instructions.
- Do not make payment to unauthorised personal accounts.
- Payment confirmation depends on successful settlement.
- Bank, gateway, server or network failures may affect transactions.
- Duplicate, incorrect or failed client-side payments remain subject to the applicable payment process.
Client Responsibilities
What the Client Needs to Provide
Timely and accurate information is essential for effective service delivery.
01 — Accurate Information
Provide complete, accurate and current business, employee, payroll and statutory information.
02 — Timely Documents
Submit required documents, approvals and information within the required timelines.
03 — Statutory Payments
Ensure government dues, taxes, PF, ESI, GST, penalties and other statutory liabilities are paid on time.
Maplores is not responsible for delays, rejection, penalties, interest or other consequences caused by incorrect information, incomplete documents, employee-data mismatch, delayed payment or lack of client cooperation.
Important Terms
Scope, Responsibility & Limitations
Professional Consultant & Facilitator
Maplores acts as a professional consultant, service provider and compliance facilitator. Maplores is not the employer, principal employer, statutory authority or government department of the client.
Government Decisions & Processing
Government authorities independently control approvals, inspections, hearings, processing timelines and statutory decisions. Maplores does not guarantee approval, registration, licence issuance or completion within a fixed authority-controlled timeline.
Changes in Law & Government Procedures
Laws, notifications, rules, portal procedures and statutory requirements may change. Services are performed according to the applicable requirements and information available at the relevant time.
Limitation of Liability
To the extent permitted by applicable law, Maplores is not responsible for indirect, consequential or business losses, government decisions, statutory authority delays, portal failures, third-party failures, inaccurate client information or circumstances outside reasonable control.
Where legally permissible and applicable to a specific professional assignment, liability may be limited to the professional fees actually received for that particular assignment.
Confidentiality
Client information and documents received in connection with professional services will be handled with reasonable confidentiality and used for service execution, statutory processing, administration or other legitimate purposes, subject to applicable law and authority requirements.
Force Majeure
Maplores is not responsible for delays caused by circumstances beyond reasonable control, including natural disasters, government restrictions, public emergencies, strikes, cyber incidents, internet failures, third-party failures and statutory portal downtime.
Termination of Services
Either party may terminate an ongoing engagement through written notice, subject to the applicable agreement. Services already initiated or completed and all outstanding professional fees remain payable.
Governing Law & Jurisdiction
These terms are governed by the applicable laws of India. Subject to applicable law and any specific written agreement, disputes relating to Maplores services may be subject to the jurisdiction of competent courts at Guwahati, Assam, India.
Acceptance of Terms
Requesting services, accepting a quotation, issuing a work order, submitting documents, making payment or continuing to use the service constitutes acceptance of the applicable Maplores payment and service terms.
Maplores Policies
Important Maplores Policies
Please review the relevant policy before using a service, recruitment facility, HR tool or digital product.
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